Moreover, the global COVID-19 pandemic has ushered in some radical and positive changes in the workplace, social distancing and remote working being the most common ones. In these unprecedented times, cloud-based, technically advanced case management software has come to the rescue. It enables legal firms to manage tasks, client intake and communication, document creation and collaboration, invoicing and payments in a more systematic manner.
With these benefits, immigration case management software encourages law firms to adapt their working strategies to a new digital era. Keep on reading to know how it has brought an opportunity to transform operational efficiency and customer experiences.
Using immigration case management software enables the law firm to collect clients’ data and store it properly. By allowing the users to log in to the system and fill their forms online, they help in initiating and processing cases.
Apart from saving time on the data entry process, this software also assists in organizing and retrieving clients’ documents. Another benefit of a visa processing software is that it prevents data loss and misplacement. As they mostly use high-end access management protocols, the user need not worry about security factors.
In this era, every law firm promises to offer 24/7 support to its clients. But proving immediate response with respect to their pending immigration matters is a cumbersome task that requires looking through government-provided data and checking information regarding the backlog in immigrants’ visa processing. While managing these inquiries can be difficult when done manually, an immigration case management software can automatically handle them.
By allowing the immigration attorneys to communicate directly with their clients, they prevent miscommunication and improve litigation management. Moreover, communicating through a case management client portal also helps in keeping track of history of communication like Chat.
With immigration management software in place, attorneys need not perform repetitive tasks, such as data entry, form filling, document tracking, and vetting. They usually comprise an intelligent process automation that can take care of tedious administrative processes, with accuracy. Being cloud-based, they can store and retrieve a vast repository of client data on demand. Moreover, they can readily generate forms and documents based on the client’s information dynamically (Dynamic Forms). If the case demands any additional information, the software will have provision to request for more from the client.
As this software automatically handles and streamlines workflow management in immigration process, the staff gets valuable time to focus on more challenging tasks that require legal expertise.
Modern immigration case management software connects front office and back-office to serve as a fully functional platform. Therefore, it eliminates the time spent on jumping from one tool to another. As it comprises a wide range of administrative features, the firm can manage its day-to-day work in an intuitive fashion, all within the same platform.
As this software enables USA immigration processing from any location, it assists in a smooth transition to a fully remote team. After all, organizing and storing the firm’s data at one central location enables staff to access it from anywhere.
Whether operating online or offline, communication among the team members can be a challenging task, especially in large legal organizations. But with an immigration case management software, it can be done in an easy manner. With the internal case specific chat feature available in the platform, updating the status is instant. Requesting more information from the team or an individual is straight forward. Moreover, it is preserved for future reference forever. Be it a Immigration Law Practitioner, Client/Petitioner, Beneficiary, the communication is all transparent, instant and accurate with no scope of missing details.
Having the entire case history displayed in a single view, steps performed at various levels by every user involved gives the complete progress at a quick glance.
Customizable workflow will help the Immigration Law Practitioners configure the mandatory or optional steps at various levels and enforce them.
Tasks and Reminders will help the Immigration Law Practitioners to manage their time efficiently and avoid missing deadlines. Immigration Case Management software like ImmiBox can help the Practitioners by highlighting pending tasks in the Dashboard with easy access in a single screen. With instant review and actions, you never miss a thing.
Pre-defined and customized role based activities and content display help the Law Firm manage their operations and team more efficiently and effectively like never before. Case Management Software also provides much needed peace of mind to the users with increased transparency.
For immigration law firms, the ability to comb through thousands of documents helps in making informed decisions based on previous trends. Technically advanced immigration case management software helps in understanding patterns and planning strategies around routine functions as well as more complex legal processes.
A repository of information at one central location provides a comprehensive view of current and future immigration needs. Moreover, it provides the legal team with a suitable course of action to obtain immigration benefits for a particular client or to the entire industry.
In Conclusion, while once a slow adopter of digital technology, law firms have come a long way by adopting cloud-based case management software to transform their legal operations. The technological transition has served as a catalyst in increasing productivity and greater profitability.
ImmiBox, as a comprehensive all-in-one Immigration Case Management solution enables automation across various aspects of legal operations, besides ensuring compliance with regulatory requirements. ImmiBox aims to transform Immigration Legal Practices through healthy workflows, robust quality mechanisms, dynamic forms, and critical insights to operational efficiency. Contact us for more details.
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